Data protection
The responsible party pursuant to the European General Data Protection Regulation (GDPR), other national data protection laws of Member States and other provisions of data protection law is:
Helmholtz Centre for Infection Research GmbH
Inhoffenstraße 7
38124 Braunschweig
Germany
Tel.: +49 531 6181 0
Email: info@helmholtz-hzi.de
Website: www.helmholtz-hzi.de
Represented by:
Prof Dirk Heinz (Scientific Director)
Christian Scherf (Administrative Director)
Data protection officer contact information
Helmholtz Centre for Infection Research GmbH
Tel.: +49 531 6181 2050
Email: datenschutzbeauftragter@helmholtz-hzi.de
General Data Processing Information
Thank you for your interest in our website. The Helmholtz Institute for Pharmaceutical Research Saarland (HIPS), which is part of the Helmholtz Centre for Infection Research (HZI), hosts the TALENTS website on its server for the Saarland University. TALENTS is a cooperation of these institutes and Prof. Claus-Michael Lehr and Dr. Brigitta Loretz heading the project management are located at the HIPS.
We keep the collection of access data, personal data and the use of cookies to a minimum. We process the personal data of our users only to the extent required for providing a functional website as well as our content and services. The processing of our users’ personal data on a regular basis only takes place with consent of the user. Exceptions are such cases in which prior consent cannot be obtained for practical reasons and the processing of the data is permitted by legal regulations.
General website use
Our webpage uses only session cookies for implementation of the website and creation of log files.Upon each visit to our website, our system automatically collects data and information from the system of the visiting computer. The following data is collected:
- Information about the browser type and version
- The operating system of the user
- The Internet service provider of the user
- The IP address of the user
- Date and time of access
- Websites from which the user’s system accesses our website
- Websites accessed by the user’s system through our website
The data is also stored in the log files of our system. This data is not stored together with other personal data of the user.
The legal basis for the temporary storage of the data and log files is Article 6(1)(f) of the GDPR (legitimate interest).
Storage period
Data is deleted as soon as it is no longer required for achieving the purpose for which it was collected. In the case of data collection for provision of the website, this is done when the respective session ends.
If the data is stored in log files, this is done after seven days at the latest. Extended storage is possible. In this case, the IP addresses of the users are erased or modified so that these cannot be assigned to the client that accessed the site.
Data privacy protection
If you have any questions about the use of your personal data, you can contact us the responsible body or our data protection officer.
Name + Contact responsible person: Dr. Brigitta Loretz, email: Brigitta.Loretz@helmholtz-hips.de, phone +49 681 98806-1030
Name + Contact data protection officer:
The supervisory authority with which the complaint has been lodged shall inform the complainant on the progress and the outcome of the complaint including the possibility of a judicial remedy pursuant to Article 78 of the GDPR.
The competent supervisory authority of the HZI is:
The Federal Commissioner for Data Protection and Freedom of Information
Husarenstraße 30
53117 Bonn, Germany
Tel.: +49 228 997799-0
Applicant data
For what purposes do we process personal data and on what legal basis?
We collect personal data only with applicants consent. We use the management software AWARD FORCE (www.awardforce.com), which is in compliance with GDPR rules, as service provider to collect personal data from the applicants for the vacant PhD positions to carry out the application and selection process.
Personal data is processed in accordance with Article 6 Paragraph 1 Letter b of the General Data Protection Regulation (GDPR) in conjunction with Section 2 of the Federal Data Protection Act (BDSG). This personal data processing in the meaning of Art. 4 No. 2 DSGVO takes place to operate the selection process with regard to the open 15 PhD positions. If an application is successful, we also process the personal data for the upcoming employment contract.
Which personal data do we process?
We collect and use only the personal data that is required within our personnel recruitment processes and the contact enabling us to inform the applicant.
Specifically, this is the following data of the applicant:
- identification data, e.g. surname, first name; copy 1st page of the passport
- Contact information, e.g. postal address, e-mail address, telephone number;
- Application documents (curriculum vitae, references, certificates, transcripts etc.);
- if applicable, information on severe disabilities or equal opportunities
Who and how do we share the personal data with?
All the personal data mentioned above is hosted on trusted, licenced servers by our service provider AWARD FORCE (ISO 27001 certificate and PCI-DSS attestation).
Within the Saarland University and Helmholtz Institute for Pharmaceutical Sciences Saarland (HIPS) only those persons that need the data to carry out the selection process, or to carry out any employment relationship and to defend against asserted legal claims from the selection process will have access to the data.
The selection process involves an external expert for each selection committee. These persons will first sign a confidentiality agreement including instructions on data protection measures. Only the required persons of the respective committee will get access to each applicant’s personal data via the online review process of the AWARD FORCE management software.
Results and statistical analysis of the application process is also reported to the European Commission as funding body of this graduate school.
In case an application is successful, we process the personal data for the upcoming employment with Saarland University.
How long is the data archived? Applicant’s personal data will be deleted 6 months after the end of the application process or after the purpose of the processing no longer applies or on the applicants request for data deletion.